Communications Committee Meeting Minutes: 1/16/12
Attending: Krista Bowers-Sharpe, Sydney Null, Karen Peitzmeier, Gordon Rands, Sue Scott
Agenda Items:
1. Chairperson – Gordon selected
2. Meeting time/date: Mondays lunchtime (1/30, Adams St. Café, 12:15)
3. Procedures for editing communications: (Krista will turn these into a document)
a. Board approval needed? If so, obtain over one month before hand
b. First draft of content due to CC one month before event or deadline
c. Content should include: who, what, when, where, how (venue for communication), visual (desired? Suggestions) – written for the public or owners only
d. Turnaround time: one week
e. Process: content first, then proofreading, editing, design
4. Brochure:
a. Krista will contact Mariah, ask for file and program
b. Sue will do final edits
c. Sydney will take around for bids: quotes for paper (warm white, semigloss or satin), folding, quantity (breakpoints), a proof, no surfacing varnish, recycled paper & soy ink (logos), other
d. Where to place
i. Govt. agencies
ii. NGOs
iii. Restaurants
iv. Members
v. Producers
vi. Out of county locations
vii. Complementary businesses
viii. Events
5. Proposal to the board: CC will quarterly put out a report, with updates on numbers, finances, accomplishments, reminder to spread the word
6. Upcoming Communications
a. January 22 – Feb 10th event, reminder to submit, reminder of steering committee meeting – G send to Margaret
b. Feb 6 – notice of election, candidate statements
c. Feb 21 – reminder to vote
d. March 1 – Announce Annual Meeting (March 20) and final reminder
e. March 30 – Announcement of Election results, board member profiles